Collect W-9s before you pay anyone. TIN-matched, vaulted, 1099-ready.
Every contractor or vendor you pay $600 or more in a calendar year needs a W-9 on file. Without it the IRS requires 24% backup withholding on every payment. Most businesses scramble in January to collect W-9s before the 1099 deadline. We send W-9 requests automatically, validate the TIN against the IRS matching service, store the W-9 in an encrypted vault, and flow the data directly into year-end 1099 e-file.
Filling out a W-9 yourself for a client? Use our W-9 filler →
How we handle W-9 Collection, end-to-end.
Every contractor or vendor you pay $600 or more in a calendar year needs a W-9 on file.
Contractor onboarding link
We give you a branded W-9 collection link. Send it to each contractor when you onboard them, or upload a list and we'll send the requests on your behalf via email.
Contractor completes W-9
Contractor completes the W-9 in 2 minutes from any device. We e-sign and store the completed form in the encrypted vault with full audit trail.
TIN matching
We validate the TIN and legal name against the IRS TIN matching service in real time. Mismatches are flagged immediately so the contractor can correct their information.
Year-end 1099 hand-off
When January 1 arrives, your contractor list is already populated with validated W-9 data. One click pushes the data into our 1099 e-file service for IRS submission and recipient delivery.
A clean handoff, in four steps.
You give us the basics. We handle the state, the IRS, and the compliance clock so you can focus on the business.
A name that's actually available.
Real-time check against the state register, USPTO trademark database, and matching domains.
Filed with the Secretary of State.
We submit your Articles, pay the state fee on your behalf, and return the stamped certificate.
EIN + the right tax setup.
Federal Employer ID with the IRS, plus state tax accounts when your business needs them.
Registered Agent + deadline tracking.
Your agent on file in every state, with every renewal and annual report tracked in one calendar.
Transparent w-9 collection pricing.
State filing fees pass through at cost. No upsells.
Small (1-50 contractors)
Up to 50 contractors. Branded collection link, IRS TIN matching, vault storage, and 1099 e-file hand-off. Year-end 1099 e-file billed separately at $4.99 per form.
Get startedMid (51-250 contractors)
51 to 250 contractors with bulk import of existing W-9s. Branded collection portal at a subdomain of your choice. Volume pricing on year-end 1099 e-file ($3.99 per form).
Get startedEnterprise (250+)
API integration with your AP system, single sign-on for finance team, and dedicated account manager. Enterprise volume pricing on year-end 1099 e-file ($2.99-$3.99 per form depending on volume).
Get startedAbout the W-9 Collection Workflow Service.
When do I need a W-9 from a contractor?
What is backup withholding?
What is IRS TIN matching?
Do I need a W-9 from a C-Corp or S-Corp contractor?
How long do I need to keep W-9s?
Can I get an updated W-9 from a contractor whose info changed?
Recommended add-ons
Most customers add these to keep their business compliant year-round.
Registered Agent
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Compliance Monitoring
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Annual Report Filing
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Premium compliance, no service-fee markup.
Trust you can verify
SOC 2 Type II audited platform. 220,000+ businesses served. 60-day money-back on service fees. State fees passed through at cost with no hidden markup. Explicit AUP on restricted industries.
A compliance partner, not a transaction
Most providers go quiet after checkout. We auto-track every annual report, registered agent renewal, and license deadline across your entities. The Business OS dashboard keeps your compliance score visible year-round.
Premium experience competitors cannot match
Premium positioning, transparent pricing, no service-fee markup on state or federal filings. Premium positioning, transparent pricing, no service-fee markup on state filings.