You did the work. Getting paid should be the easy part
Send an invoice in minutes with card and ACH built into it, let the polite reminders go out on their own, and watch the deposit land in your business banking already categorized in your books. No chasing, no copying numbers between apps, no wondering who still owes you.
The invoice is not the problem. The follow-up is
Most small businesses do not lose money because the work was bad. They lose it in the gap between "finished" and "paid": the invoice that went out a week late, the client who needed a nudge nobody sent, the deposit that arrived unlabeled and never matched to a job. Every one of those gaps is quiet, and they add up to real money.
Payments on File.Business closes the gaps by connecting the pieces you already have here: the invoice knows the client from CRM, the reminder sends itself, the deposit lands in banking, and books reconcile without a Sunday-night spreadsheet session.
- Invoices assembled in a document template
- "Just checking in" emails you dread writing
- Paper checks and untraceable transfers
- Deposits matched to jobs from memory
- Who owes what lives in your head
- Invoice drafted from the client record in minutes
- Polite reminders on a schedule you set once
- Card and ACH built into every invoice
- Deposits reconciled in books automatically
- One screen shows exactly who owes what
Five steps, and none of them are chasing
Select a step to see what happens, and what you never have to do again.
The invoice writes itself from the client record
Pick the client, and the invoice already knows their name, terms, and history from CRM. Add the line items, and it goes out with your logo, a due date, and payment built in. An estimate can travel the same road, signed first with e-signature.
Minutes from finished work to sent invoice.Paying you is one click, not a project
The client opens the invoice and pays right there, card or bank transfer, no account required on their side. If they stall, the reminders you configured once go out on their own, courteous and on schedule, so the awkward email is never yours to write.
Reminders send themselves. You stay the good cop.The deposit lands where your business lives
Funds settle into your business banking under the company's name, labeled with the invoice they came from. No orphan deposits, no guessing which client the transfer belongs to three weeks later.
Every dollar arrives labeled.Your books close themselves a little more each day
The payment is categorized in Books & Finance the moment it lands: income to the right category, the invoice marked paid, the client balance updated. Tax season becomes a report you open, not a shoebox you fear.
Zero spreadsheets between invoice and books.Retainers and subscriptions run on rails
Turn any invoice into a schedule: monthly retainers, quarterly service plans, annual renewals. ACH autopay means the money arrives without either side touching it, and BosAI flags the card that is about to expire before it fails.
Recurring revenue, actually recurring.Connected beats bolted together
Any tool can send an invoice. The difference is what happens after the client pays.
| What happens | File.Business | Standalone invoicing app | Payment links only | Checks & bank transfers |
|---|---|---|---|---|
| Card and ACH on every invoice | Per-link setup | No | ||
| Reminders send themselves | Often an add-on | No | No | |
| Deposit reconciled in your books | Export, then import | Manual matching | Manual everything | |
| Payment history on the client record | Separate CRM | No | No | |
| An AI that knows who owes you | No | No | No |
Processing costs are always shown before you send an invoice, and pricing explains exactly how the platform charges. No surprises is the feature.
She stopped being her own collections department
I used to spend Friday afternoons sending payment reminders and matching bank transfers to jobs. Now the invoice goes out before I leave the client's driveway, the reminder sends itself, and by the time I check, the money is in the account and the books already know. Fridays are for work I can bill.
Representative composite drawn from customer outcomes.
Ask the question you check the bank app for
BosAI sees your invoices, deposits, and client history in one place, so the answer is an answer, not a hunt.
Who still owes me money right now?
Yes, but keep it warm. They are a good client.
What did I actually make this month?
Money in is connected to everything else
Every payment feeds the systems that run the rest of your business, in the same login.
Business Banking
Where every labeled deposit lands, under the company's name
Books & Finance
Payments categorized as they arrive, tax season becomes a report
CRM
Every invoice and payment on the client's record, with their habits
E-Signature
Estimate signed, then invoiced, one thread from yes to paid
Email & SMS Marketing
Win the next job from the clients who already pay on time
BosAI
Knows who owes you, who pays late, and which card expires next
Straight answers on invoices, deposits, and costs
How do my clients pay?
Every invoice carries a payment button for card and ACH bank transfer, and clients pay right on the invoice without creating an account. Recurring invoices can run on ACH autopay so neither side touches the monthly payment at all.
What does it cost to take payments?
Processing costs are shown transparently on every invoice before you send it, so you always know the number in advance, and the pricing page explains how the platform charges. No hidden percentages, no surprise line items at the end of the month.
When does the money reach my account?
Deposits settle into your business banking on the standard timelines for card and ACH payments, and every invoice shows its expected settlement before you send it. Each deposit arrives labeled with the invoice it belongs to, so nothing lands as a mystery.
Do I need the whole platform to use payments?
Can I set up retainers and subscriptions?
Yes. Any invoice can become a schedule: weekly, monthly, quarterly, or annual, on card or ACH autopay. BosAI flags expiring cards before a renewal fails, which is how recurring revenue stays actually recurring.
Is it secure enough for my clients?
Payment details are encrypted in transit and at rest, processed through regulated payment infrastructure, and your clients' card numbers are never stored on your side or visible to you. The identity & privacy page covers how the platform treats sensitive data end to end.
What about the invoices I already sent from another tool?
Bring the open ones over: recreate them in minutes from your client records, and your books start clean from the switch date. Most businesses run their first real invoice inside the platform the same day they move in.
Do the work. We will handle the getting paid.
Start with one invoice, or move the whole billing rhythm in. Either way, the chase ends here.